Create plumbing quotes and invoices in minutes. Add parts and labour lines, VAT/tax, payment terms, and job references. Manage client records, track payments and expenses, and convert quotes to invoices in one tap.
Quote faster, invoice professionally, and keep client history tidy
Everything you need to send quotes and invoices, manage clients, and reduce overdue payments
Convert accepted quotes into invoices in one tap—items, rates, taxes, and client details carry over automatically.
Add parts/materials and labour lines with quantities, rates, and VAT/tax—perfect for plumbing jobs.
Generate branded PDF quotes and invoices with line items, payment terms, notes, and references.
Keep customer profiles, history, addresses, and revenue in one place for repeat work.
Track expenses and view cash flow next to unpaid invoices and revenue for smarter decisions.
Access built‑in tools to help recover unpaid invoices and protect your cash flow.
Prefer a bigger screen? Access your entire business command center from any desktop browser with our fully synced Web App.
Manage your client relationships with a bird's-eye view. The desktop dashboard gives you more room to analyze data and manage client details.
Drill down into specific client details. View history, add notes, and manage billing contacts efficiently on the big screen.
Create detailed documents with our powerful web editor
Don't let receipts pile up. Upload and categorize expenses directly from your computer for easier tax preparation.
Built for emergency call‑outs, installs, and maintenance work
Choose the plan that fits your business. All plans include full Invoice CRM features.
Most flexible option for growing businesses.
Best value – save over 30% compared to monthly.
Stop losing time chasing payments. BillMate provides dedicated tools to help plumbers recover unpaid invoices and protect cash flow.
Get Protected TodayWhether you're a sole trader doing call-outs or a Gas Safe registered engineer managing full installations, BillMate handles your quotes, invoices, and client records in one place.
Send a professional itemised invoice the second the job is done — before you've left the customer's drive. Call-out fees, labour, parts, and VAT all on one clean PDF. Clients pay same day far more often when the invoice arrives immediately.
Boiler jobs involve equipment, labour, disposal, and Gas Safe certificate references. BillMate lets you itemise every element and include your Gas Safe registration number on every invoice — exactly what domestic and commercial clients expect.
Bathroom jobs need detailed quotes with fixtures, tiling, labour, and supply costs all clearly broken down. Send the quote before you start, get sign-off, and convert to invoice in one tap when the job is complete.
Commercial clients have procurement processes and expect invoices with PO references, full parts and labour itemisation, and correct VAT formatting. BillMate produces documents that go through client accounts departments first time.
Central heating installations, landlord gas safety checks, and service contracts all need accurate itemised invoices. Keep every client's service history in the CRM so you can quote proactively when annual checks are due.
If you offer plumbing, heating, and drainage under separate trading names, BillMate keeps each completely separate — different clients, different invoicing, different branding — all from one login with no crossover.
Built for independent plumbers, small teams, and growing service businesses
Plumber
Plumbing Contractor
Plumbing & Heating
Commercial Plumber
Plumber
Plumbing Contractor
Plumber
Plumbing Business Owner
Domestic Plumber
Plumber & Gas Engineer
Plumber
Plumbing Contractor
Plumber
Plumbing & Heating Engineer
Plumber
Plumbing Contractor
Plumber
Commercial Plumber
Plumber
Plumbing & Drainage
Plumber
Plumbing Contractor
Plumber
Plumber & Gas Safe Engineer
Plumbing Business Owner
Plumber
Plumbing Contractor
Domestic & Commercial Plumber
Plumber
Plumbing Contractor
Plumber
Plumber
Plumbing Contractor
Plumber
Commercial Plumber
Plumbing Business Owner
Plumber & Heating Engineer
Plumber
Plumbing Contractor
Plumber
Plumbing Contractor
Plumber
Plumber & Bathroom Fitter
Plumber
Plumbing Contractor
Plumber
Plumbing Contractor
Plumber
Plumbing splits into three types of money, and each one bills differently. Emergency call-outs are priced on urgency, planned work on a quote, and landlord safety checks on an annual cycle. Software that only handles one of those creates admin everywhere else.
Emergency work commands a different rate, and the awkward moment is always at the door rather than on the invoice. Customers who agreed to an out-of-hours rate at eleven at night sometimes forget by the time the bill arrives.
BillMate stores your standard call-out charges as reusable items with their own rates, so the invoice separates the call-out, the hours worked and the parts fitted rather than presenting one figure. An itemised invoice showing what was charged and why is what stops the conversation before it starts.
A landlord with a portfolio is the most valuable customer a plumbing business has, because every property needs a gas safety check every twelve months. The record of what you did last year is what wins next year's work.
Every client in BillMate holds their full history, so a landlord's record shows each property you have attended, what was invoiced and when. When the anniversary comes round, the previous invoice is the quote for the next one.
Plumbers working as subcontractors on construction sites fall under the Construction Industry Scheme, where the contractor deducts tax from labour but not from materials. If your invoice combines them into one line, the deduction can be applied to the full value.
BillMate takes itemised lines with separate quantities and rates, so boilers, fittings, materials and labour appear as distinct entries and the deductible portion is unambiguous.
Making Tax Digital for Income Tax now applies to sole traders with qualifying income above £50,000, falling to £30,000 from April 2027. Keeping invoices and van stock expenses in BillMate means those records are digital, dated and exportable. For the quarterly submissions themselves, check the recognised software list on GOV.UK.
Yes! You can add your logo, choose from multiple professional templates, change colors to match your brand, and customize payment terms and footer notes.
When you send an invoice link, BillMate tracks when the client opens it. You'll receive a notification instantly, so you know they've received it.
Absolutely. You can set up custom tax rates (like VAT) and apply them to specific items or the entire invoice. The app calculates totals automatically.
Yes. BillMate supports multi-currency invoicing. You can select the currency for each client, and the system handles the formatting and symbols correctly.
BillMate sends automated reminders first. If payment is still overdue, our built-in Legal Support feature helps you escalate the issue and recover unpaid funds professionally.
Yes, BillMate is built for multi-business owners. You can create separate profiles for each business, with unique logos and invoice sequences, all under one account.
Your data is encrypted with bank-level security and stored in the cloud. It's automatically backed up, so you can access your invoices from any device safely.
Yes, you can export all your invoice data to CSV, PDF, or Excel formats, making it easy to share with your accountant or import into other software.
Download the iOS app for on‑site invoicing or sign up to the online CRM to manage from the web