Smart Expense Tracking for Every Business

Take control of your business spending with intelligent categorization, receipt capture, and real-time insights

📸

Receipt Capture

Snap photos of receipts for instant digital storage

🏷️

Smart Categories

Auto-categorize expenses with AI suggestions

📊

Real-time Analytics

Instant insights into spending patterns

🌐

Multi-Business

Track expenses across all your ventures

Expense Management Made Simple

From capture to categorization - streamline your expense workflow

1

Quick Expense Entry

Add expenses in seconds with our intuitive interface. Capture receipts, add details, and categorize on the go - perfect for busy entrepreneurs.

One-tap receipt capture
Multiple payment methods
Recurring expense templates
Custom expense categories
Add Expense
2

Comprehensive Expense Tracking

Monitor all your business expenses in one centralized dashboard. Filter by date, category, or business to get the insights you need instantly.

Visual spending analytics
Category breakdowns
Monthly comparisons
Export to accounting software
Expense Tracker Dashboard

Intelligent Expense Suggestions

Help categorize and manage expenses more efficiently

Expense Suggestions
🤖

Smart Categorization

AI automatically suggests the right category based on expense patterns

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Duplicate Detection

Prevents accidental duplicate entries with intelligent matching

⚡

Quick Actions

One-tap approval for suggested categorizations and entries

📈

Spending Insights

Get alerts when spending exceeds typical patterns

Powerful Analytics at Your Fingertips

Make data-driven decisions with comprehensive expense insights

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Visual Reports

Interactive charts and graphs showing spending trends, category breakdowns, and year-over-year comparisons.

🎯

Budget Tracking

Set budgets by category and get real-time alerts when approaching limits. Never overspend again.

📱

Mobile Reports

Access detailed expense reports on the go. Perfect for meetings, tax preparation, or financial planning.

🔄

Export Options

Export expense data to CSV, PDF, or integrate directly with popular accounting software.

💰

Tax Optimization

Track deductible expenses and generate tax-ready reports to maximize your returns.

🏢

Multi-Business View

Compare expenses across all your businesses to identify opportunities for cost optimization.

But that’s not all — Our Online CRM has Full Expenses Too

Manage expenses on the web with pro templates, live tracking, and seamless sync with the iOS app.

Expense Tracking Dashboard (Web CRM)
Expense Tracking Dashboard
Add Expense and Allocate to Business (Web CRM)
Add Expense & Allocate to a Business
Expense Details (Web CRM)
Expense Details
Download Expense PDF (Web CRM)
Download Expense PDF

Tax Returns Summary — HMRC-Ready

All recorded expenses automatically roll into your Tax Returns Summary, ensuring totals and categories are calculated perfectly to HMRC standards.

What Users Say About Expense Tracking

JM

John Miller

Freelance Designer

★★★★★
"Receipt capture is a game changer! I used to have a shoebox full of receipts, now I just snap a photo and toss them. Tax time is going to be a breeze this year."
KL

Kate Lewis

Small Business Owner

★★★★★
"The smart categorization is surprisingly accurate. It learns where I shop and automatically tags expenses correctly. Saves me so much admin time."
RP

Ryan Parker

Contractor

★★★★★
"Finally an app that separates my personal and business expenses properly. The reports are clean and my accountant loves the export feature."
SJ

Sarah Jenkins

Event Planner

★★★★☆
"I manage expenses for multiple events simultaneously. Being able to tag expenses by project/business has kept my budget tracking completely organized."
MB

Mike Brown

Consultant

★★★★★
"The recurring expense feature is great for my software subscriptions. I set it up once and it tracks automatically every month. Zero effort."
EL

Emma Lane

E-commerce Store

★★★★★
"Tracking ad spend across different platforms used to be a headache. BillMate consolidates everything into one clear dashboard. Highly recommend."
DK

David King

Plumber

★★★★★
"Simple and effective. I buy materials every day and just taking a quick pic of the invoice means I don't lose money on unclaimed expenses anymore."
LW

Lucy White

Digital Marketer

★★★★★
"The analytics are fantastic. I realized I was overspending on software tools I wasn't using. The app paid for itself in the first month just by highlighting that."
Read More Reviews

Expense Tracking FAQs

Can I scan physical receipts? +

Yes! Simply take a photo of your receipt within the app. Our OCR technology extracts the details (date, amount, merchant) automatically, so you don't have to type it in.

Does it support multiple currencies? +

Absolutely. You can track expenses in any currency. BillMate automatically converts them to your base currency for accurate reporting using up-to-date exchange rates.

Can I export expenses for my accountant? +

Yes, you can export your expense reports in CSV, PDF, or Excel formats. These reports are formatted to be tax-ready and compatible with major accounting software.

How are recurring expenses handled? +

You can mark any expense as recurring (e.g., monthly rent, software subscriptions). BillMate will automatically generate these entries for you on the scheduled dates.

Can I separate personal and business expenses? +

Yes. You can categorize expenses as "Business" or "Personal" or allocate them to specific business profiles if you run multiple companies, keeping your finances strictly separate.

Is my expense data secure? +

Your data is encrypted with bank-level security and stored safely in the cloud. Receipts are backed up, so you never have to worry about fading thermal paper again.

Can I track mileage? +

Yes, BillMate includes a mileage tracker. You can log trips manually or use GPS tracking to calculate deductible mileage costs automatically.

Do you offer custom expense categories? +

Yes, while we provide standard tax categories by default, you can create and customize unlimited expense categories to match your specific business needs.

Take Control of Your Business Expenses

Start tracking smarter, save money, and gain insights that drive growth

Start Tracking Expenses Explore All Features