Create VAT‑ready invoices and quotes, manage clients and expenses, and generate professional PDFs with one of the best invoice apps for UK small businesses—built for UK freelancers, trades, consultants, and SMBs. Use the iOS app on the go and the online CRM at your desk.
No accountant needed. No complicated setup. BillMate gets UK businesses invoicing professionally from day one.
Sign up in under two minutes. No credit card required for the free trial. Available on iOS and online.
Add your logo, business name, VAT number, and payment terms. Set up multiple businesses if needed.
Create a professional VAT-ready invoice in seconds. Add line items, apply your tax rate, and send directly from the app.
Clients receive a professional invoice link instantly. Automated reminders chase overdue payments so you don't have to.
Fast invoicing, VAT lines, quotes to invoices, client CRM, and expense tracking
Professional invoicing with the power of a simple CRM—tax lines, quotes, expenses, analytics, and legal tools, designed to be the best invoice app for UK sole traders and small businesses.
Manage unlimited businesses in one account. Keep invoicing and CRM records separated and organized per entity.
Create branded invoices and quotes with line items, taxes, payment terms, notes, and acceptance fields.
Convert accepted quotes to invoices in one tap—carry over items, pricing, client details, and references automatically.
Build and maintain rich client profiles with interaction history, invoice activity, quotes, and repeat business tracking.
Track revenue, unpaid invoices, cash flow, and expenses with real-time insights for smarter decisions.
Generate unlimited professional PDFs for quotes, invoices, and estimates—available on all plans.
Whether you're a sole trader on the tools or running a growing consultancy, BillMate is the best invoice software for the way you work.
Plumbers, electricians, builders and decorators can raise a VAT invoice on site before driving away. Clients pay faster, disputes are eliminated, and your cash flow stays healthy.
Designers, developers, writers and IT contractors can manage retainer billing, project invoices and expenses all in one place. Recurring invoices go out automatically every month.
Professional service businesses can quote, invoice and track client relationships from a single CRM. Full spend history per client makes upselling natural and effortless.
Run multiple companies from one account with completely separate branding, invoice sequences and client records per business. No juggling between apps or accounts.
Photographers, videographers and event planners can send polished branded invoices with deposits, stage payments and acceptance fields built in to every quote.
Small businesses moving beyond spreadsheets get full invoice management, client CRM, expense tracking, analytics and PDF reports — all for less than a coffee a week.
A valid UK VAT invoice must include your business name and address, VAT registration number, a unique invoice number, the tax point date, the customer's name and address, a description of goods or services, the VAT rate applied, and the total VAT charged. BillMate includes all of these fields as standard on every invoice template, so you're always compliant without having to think about it.
For sole traders and non-VAT registered businesses, BillMate generates simplified invoices that still meet HMRC's requirements for record keeping — ready to share with your accountant or export for Self Assessment.
Stay Compliant From Day OneNo hidden fees, no per-invoice charges. Pick the plan that fits how you work.
Perfect for short-term projects or trying the full feature set.
The most popular choice for freelancers and sole traders.
Less than £1 a week. The smart choice for established businesses.
Built for trades, freelancers, consultancies, and growing SMBs across the UK who need a reliable invoice app.
See why UK small businesses and sole traders choose BillMate over expensive alternatives.
| Feature | BillMate | Xero | QuickBooks | FreshBooks |
|---|---|---|---|---|
| Starting price | £3.99/wk | £16/mo | £12/mo | £15/mo |
| UK VAT invoicing | ✅ | ✅ | ✅ | ✅ |
| Multi-business profiles | ✅ | ❌ | ❌ | ❌ |
| Built-in legal support tools | ✅ | ❌ | ❌ | ❌ |
| iOS app included | ✅ | ✅ | ✅ | ✅ |
| Invoice view notifications | ✅ | ❌ | ❌ | ✅ |
| Client CRM included | ✅ | ✅ | ✅ | ✅ |
| Free trial — no card needed | ✅ | ✅ | ✅ | ✅ |
Chasing late payments costs time and money. BillMate provides dedicated tools to help UK businesses recover unpaid invoices and protect cash flow.
Get Protected TodayBillMate is used daily by thousands of UK workers across dozens of industries. Here's how it works for the most common trades.
Raise a VAT invoice the moment you cap the last pipe. Include parts and labour as separate line items, apply the correct VAT rate, and send it before you drive away. Customers pay the same day and your books stay clean for the Gas Safe register and HMRC.
NICEIC and NAPIT registered electricians use BillMate to quote jobs, convert to invoices on completion, and track which certificates relate to which invoice. The legal support tools are invaluable on larger commercial contracts where payment can be slow.
Freelance designers invoice for discovery, design and final delivery as separate milestones. Quote-to-invoice conversion means nothing gets re-keyed. Branded PDF invoices make the business look as professional as the work itself.
Construction businesses with multiple active projects track each job's invoices and expenses separately. Stage payments, retention amounts and variations are all handled cleanly. Multi-business profiles suit contractors operating under more than one trading name.
Business consultants, management coaches and interim managers use recurring invoices for retained clients and project invoices for one-off engagements. The analytics dashboard shows which clients are most profitable and which take longest to pay.
Creatives working on weddings, events and commercial shoots send deposit invoices up front and final invoices on delivery. Clients can view and accept quotes digitally before the job begins, removing any ambiguity about scope or cost.
Freelance Designer
Consultant
Construction Business
Marketing Agency
Plumber
Copywriter
IT Contractor
Event Planner
Electrician
Virtual Assistant
Web Developer
Solicitor
Photographer
Interior Designer
Landscape Gardener
Accountant
Personal Trainer
Social Media Manager
Carpenter
Nutritionist
Painter & Decorator
Therapist
Courier
Bookkeeper
App Developer
PR Consultant
Solicitor
Yoga Instructor
Yes! You can add your logo, choose from multiple professional templates, change colors to match your brand, and customize payment terms and footer notes.
When you send an invoice link, BillMate tracks when the client opens it. You'll receive a notification instantly, so you know they've received it.
Absolutely. You can set up custom tax rates (like VAT) and apply them to specific items or the entire invoice. The app calculates totals automatically.
Yes. BillMate supports multi-currency invoicing. You can select the currency for each client, and the system handles the formatting and symbols correctly.
BillMate sends automated reminders first. If payment is still overdue, our built-in Legal Support feature helps you escalate the issue and recover unpaid funds professionally.
Yes, BillMate is built for multi-business owners. You can create separate profiles for each business, with unique logos and invoice sequences, all under one account.
Your data is encrypted with bank-level security and stored in the cloud. It's automatically backed up, so you can access your invoices from any device safely.
Yes — BillMate is designed specifically with sole traders in mind. You can set up your business in minutes, send HMRC-compliant invoices without a VAT number if you're not registered, and keep all your client and payment records organised for Self Assessment.
The iOS app is available on the Apple App Store. Android users can access the full feature set through the BillMate online CRM, which works on any device with a modern browser including Android phones and tablets.
Yes. You can export your full invoice history, expense records and reports to CSV, PDF or Excel at any time and share them with your accountant. Many BillMate users send their accountant a monthly or annual export to simplify Self Assessment and year-end accounts.
Yes. BillMate has a full quote-to-invoice workflow. Send a branded quote with an acceptance field, and once the client approves it, convert it to an invoice in one tap. All line items, pricing, client details and references carry across automatically — no re-keying required.
Once an invoice is overdue, BillMate automatically sends polite payment reminders to your client at set intervals. You can customise the reminder schedule and messaging to match your tone. It removes the awkward chasing conversation entirely and significantly improves payment times.
Yes. You can download the iOS app or sign up for the online CRM and use the full feature set during the free trial period with no credit card required. You only need to choose a paid plan when you're ready to continue.
Yes, you can export all your invoice data to CSV, PDF, or Excel formats, making it easy to share with your accountant or import into other software.
Download the iOS app for on‑the‑go invoicing or sign up to the online invoice CRM to manage from the web with one of the top invoice apps in the UK.