Add expenses, view cash flow, and monitor unpaid invoices—all in one Expense CRM. BillMate brings together invoicing, quotes, client CRM, and expense tracking with professional PDFs and insights.
Log expenses, send invoices and quotes, and keep clients organized—fast and simple
Track what you spend while you invoice and manage clients—clear visibility for smarter decisions
Log expenses with details like date, amount, and notes. Keep records next to your invoices and quotes.
Manage expenses per business with clean separation across unlimited entities in one account.
See revenue, unpaid invoices, and expenses together to understand your cash position at a glance.
Maintain client profiles and history to connect spending trends with customer activity.
Create professional PDFs for quotes and invoices with your branding and payment terms.
Use built-in tools to reduce overdue invoices and protect your cash flow.
Simple expense tracking for freelancers, contractors, consultants, and SMBs
Prefer a bigger screen? Access your entire business command center from any desktop browser with our fully synced Web App.
Manage your client relationships with a bird's-eye view. The desktop dashboard gives you more room to analyze data and manage client details.
Drill down into specific client details. View history, add notes, and manage billing contacts efficiently on the big screen.
Create detailed documents with our powerful web editor
Don't let receipts pile up. Upload and categorize expenses directly from your computer for easier tax preparation.
Reduce the burden of chasing late payments. Access dedicated tools to help recover unpaid invoices and protect your business.
Get Protected TodayBillMate's expense tracking works alongside invoicing so every UK business type can see their real profit, not just their revenue.
Log materials, fuel, and tool costs against every job. See exactly what each project cost versus what it earned and price future jobs with confidence.
Track software licences, equipment, travel, and training costs alongside your invoices. Know your real hourly rate and identify which clients are most profitable.
Log CPD costs, travel, subscriptions, and research expenses. At year-end everything is already categorised and ready for your accountant or self-assessment return.
Track every business cost — stock, marketing, insurance, utilities — and see them set against your invoiced revenue on the same real-time dashboard.
Equipment, studio hire, editing software, travel — log every shoot cost. Seeing cost versus invoice value per job has helped many creatives reprice their packages.
Track expenses completely separately per business. Clean records for each entity means year-end is straightforward and nothing from one business contaminates another.
All-in-one invoicing, quotes, client CRM, and expense tracking—built for small businesses
Freelance Designer
Consultant
Construction Business
Marketing Agency
Plumber
Copywriter
IT Contractor
Event Planner
Tiler
Bookkeeper
Electrician
Freelance Writer
Heating Engineer
Social Media Manager
Carpenter
Cleaning Company
Builder
HR Consultant
Interior Designer
Painter & Decorator
Virtual Assistant
Groundworks Contractor
Private Tutor
Civil Engineer
Event Caterer
Roofer
Jewellery Maker
Landscaper
Childminder
Property Services
Nutritionist
Window Installer
Wedding Planner
IT Support
Beauty Salon Owner
Pest Controller
General Builder
Photographer
Yes! You can add your logo, choose from multiple professional templates, change colors to match your brand, and customize payment terms and footer notes.
When you send an invoice link, BillMate tracks when the client opens it. You'll receive a notification instantly, so you know they've received it.
Absolutely. You can set up custom tax rates (like VAT) and apply them to specific items or the entire invoice. The app calculates totals automatically.
Yes. BillMate supports multi-currency invoicing. You can select the currency for each client, and the system handles the formatting and symbols correctly.
BillMate sends automated reminders first. If payment is still overdue, our built-in Legal Support feature helps you escalate the issue and recover unpaid funds professionally.
Yes, BillMate is built for multi-business owners. You can create separate profiles for each business, with unique logos and invoice sequences, all under one account.
Your data is encrypted with bank-level security and stored in the cloud. It's automatically backed up, so you can access your invoices from any device safely.
Yes, you can export all your invoice data to CSV, PDF, or Excel formats, making it easy to share with your accountant or import into other software.
Download the iOS app for on-the-go tracking or sign up to the online CRM to manage your expenses and more from the web