Create VAT‑ready invoices and quotes, manage clients and expenses, and generate professional PDFs with one of the best invoice apps for UK small businesses—built for UK freelancers, trades, consultants, and SMBs. Use the iOS app on the go and the online CRM at your desk.
Fast invoicing, VAT lines, quotes to invoices, client CRM, and expense tracking
Professional invoicing with the power of a simple CRM—tax lines, quotes, expenses, analytics, and legal tools, designed to be the best invoice app for UK sole traders and small businesses.
Manage unlimited businesses in one account. Keep invoicing and CRM records separated and organized per entity.
Create branded invoices and quotes with line items, taxes, payment terms, notes, and acceptance fields.
Convert accepted quotes to invoices in one tap—carry over items, pricing, client details, and references automatically.
Build and maintain rich client profiles with interaction history, invoice activity, quotes, and repeat business tracking.
Track revenue, unpaid invoices, cash flow, and expenses with real-time insights for smarter decisions.
Generate unlimited professional PDFs for quotes, invoices, and estimates—available on all plans.
Built for trades, freelancers, consultancies, and growing SMBs across the UK who need a reliable invoice app.
Chasing late payments costs time and money. BillMate provides dedicated tools to help UK businesses recover unpaid invoices and protect cash flow.
Get Protected TodayWhether you're a sole trader sending your first invoice or a growing business managing dozens of clients, BillMate is built around how UK businesses actually work.
Plumbers, electricians, builders, roofers, tilers, and decorators use BillMate to invoice on site the moment a job is done. Parts and labour itemisation, VAT lines, and quote-to-invoice in one tap.
Landscape gardeners, grounds maintenance contractors, and tree surgeons use BillMate to manage recurring clients, track material costs, and send professional invoices from the van.
Domestic and commercial cleaners use BillMate to invoice immediately after every clean, manage multiple client contracts, and keep records organised for self-assessment.
Marketing consultants, HR advisors, IT contractors, and freelancers of all kinds use BillMate to manage retainers, send professional proposals, and convert quotes to invoices at project milestones.
Photographers, videographers, designers, and other creatives use BillMate to manage package pricing, deposit and balance invoices, and keep licensing terms clear on every invoice.
Property managers, handymen, and maintenance contractors use BillMate to invoice landlords, letting agents, and homeowners quickly — keeping full job histories per property.
If you're comparing UK invoice apps, here's what actually matters for a small business or sole trader in 2026.
UK businesses registered for VAT need invoices that show VAT amounts clearly and meet HMRC's requirements. The best UK invoice apps let you add VAT rates per line item, show the net, VAT, and gross totals separately, and generate a compliant VAT invoice PDF in seconds. BillMate supports custom VAT rates so you can set 20%, 5%, or zero-rated lines depending on what you're selling.
The invoice your client receives is a direct reflection of your business. An invoice that looks thrown together suggests a business that operates the same way. The best invoice apps for UK businesses produce PDFs that match the professionalism of companies far larger than yours — branded with your logo, cleanly laid out, and clearly itemised. Clients pay faster when an invoice looks credible.
Sending a detailed quote, getting it accepted, then having to re-enter all the same information into an invoice is a waste of time and introduces errors. The best invoice apps convert an accepted quote to an invoice in a single tap, carrying over every line item, price, client detail, and reference automatically. This is one of the most time-saving features for any UK trade or service business.
Most UK sole traders and small business owners are not sitting at a desktop when they need to invoice. They're on site, in the van, between meetings, or finishing a job. The best invoice app for the UK is one that works perfectly from your iPhone — fast to open, quick to fill in, and sends a professional PDF within sixty seconds of finishing the job.
Knowing when a client has opened your invoice removes the most common excuse for late payment. Automated reminders that chase politely on your behalf remove the awkwardness of chasing money yourself. Together these two features typically reduce average payment times significantly for small UK businesses.
Understanding your real profit — not just what you've invoiced — requires tracking what each job costs as well as what it earns. The best UK invoice apps let you log expenses on the same platform, so you can see your true margin per client or project and approach your self-assessment tax return with accurate figures rather than guesswork.
Late payment is a serious problem for UK small businesses. The Federation of Small Businesses estimates UK SMEs are owed billions in late payments at any given time. A dedicated legal support feature — one that lets you send a formal demand letter directly from your invoicing app — gives sole traders and small businesses access to escalation tools that were previously only available to larger companies.
Many UK small business owners run more than one company — a main trade and a side business, two companies under different names, or a sole trader operation and a limited company. The best invoice app in the UK should support unlimited businesses under one account, with completely separate records, invoicing, and branding for each entity, all accessible from a single login.
A valid UK invoice needs to include specific information. Here's what HMRC requires and how BillMate handles it automatically.
Your invoice must include your full name or business name, your address, and — if VAT registered — your VAT registration number. BillMate stores these on your business profile and applies them automatically to every invoice you create.
Include the name and address of the client you're invoicing. BillMate's CRM stores your client records so their details populate automatically whenever you create a new invoice for them.
Every invoice needs a unique sequential reference number and the date it was issued. BillMate assigns invoice numbers automatically and timestamps each invoice when it's created.
List what you supplied, the quantity, unit price, and total. For VAT invoices, each line needs to show the applicable VAT rate. BillMate's line item builder lets you add as many items as needed with individual VAT rates applied per line.
Show the subtotal, total VAT, and the overall amount due clearly. For VAT invoices, you must show the total VAT charged. BillMate calculates and formats all of this automatically in the PDF.
Include when payment is due and how you'd like to be paid. BillMate lets you set default payment terms (e.g., 30 days) and add your bank details or payment instructions as a standard footer on every invoice.
BillMate handles all of the above automatically. Create your first compliant UK invoice in under two minutes.
Create Your First InvoiceAll plans include every feature. No per-invoice fees, no limits on clients, no locked features. Choose the plan that suits how you work.
Perfect for trying BillMate or for seasonal and project-based work.
The most flexible option for growing UK businesses.
Less than £1/week. Save over 30% compared to monthly billing.
Freelance Designer
Consultant
Construction Business
Marketing Agency
Plumber
Copywriter
IT Contractor
Event Planner
Landscaper
HR Consultant
Builder
Interior Designer
Tiler
Freelance Writer
Property Services
Beauty Salon Owner
Heating Engineer
Social Media Manager
Electrician
Bookkeeper
Carpenter
Painter & Decorator
Private Tutor
Roofer
Event Caterer
Window Installer
Nutritionist
Groundworks Contractor
Wedding Planner
Pest Controller
Childminder
Civil Engineer
Jewellery Maker
Cleaning Company
IT Support
Virtual Assistant
Photographer
General Builder
Yes! You can add your logo, choose from multiple professional templates, change colors to match your brand, and customize payment terms and footer notes.
When you send an invoice link, BillMate tracks when the client opens it. You'll receive a notification instantly, so you know they've received it.
Absolutely. You can set up custom tax rates (like VAT) and apply them to specific items or the entire invoice. The app calculates totals automatically.
Yes. BillMate supports multi-currency invoicing. You can select the currency for each client, and the system handles the formatting and symbols correctly.
BillMate sends automated reminders first. If payment is still overdue, our built-in Legal Support feature helps you escalate the issue and recover unpaid funds professionally.
Yes, BillMate is built for multi-business owners. You can create separate profiles for each business, with unique logos and invoice sequences, all under one account.
Your data is encrypted with bank-level security and stored in the cloud. It's automatically backed up, so you can access your invoices from any device safely.
Yes, you can export all your invoice data to CSV, PDF, or Excel formats, making it easy to share with your accountant or import into other software.
Download the iOS app for on‑the‑go invoicing or sign up to the online invoice CRM to manage from the web with one of the top invoice apps in the UK.