BillMate is multi-business invoicing software that lets you run multiple businesses under one account. Create invoices and quotes, manage clients, track payments and expenses, and analyse performance—separately for each entity with seamless switching.
Switch entities, create invoices and quotes, and view performance—fast and organized
Everything you need to run multiple businesses professionally and efficiently
Add and manage unlimited businesses in one account. Keep invoicing, quotes, and CRM records separated per entity.
Switch between businesses instantly to create invoices, send quotes, and view analytics without losing context.
Branded PDFs with line items, taxes, payment terms, notes, acceptance fields, and automatic status tracking.
Maintain client profiles, interaction history, and revenue tracking for each business separately.
Monitor revenue, unpaid invoices, cash flow, and expenses with real-time insights per entity.
Built-in tools to recover unpaid invoices and protect cash flow across all your businesses.
Prefer a bigger screen? Access your entire business command center from any desktop browser with our fully synced Web App.
Manage your client relationships with a bird's-eye view. The desktop dashboard gives you more room to analyze data and manage client details.
Drill down into specific client details. View history, add notes, and manage billing contacts efficiently on the big screen.
Create detailed documents with our powerful web editor
Don't let receipts pile up. Upload and categorize expenses directly from your computer for easier tax preparation.
Choose the plan that fits your business. All plans include full Invoice CRM features.
Most flexible option for growing businesses.
Best value – save over 30% compared to monthly.
Protect every business you run. Access dedicated legal tools to recover unpaid invoices and reduce the burden of chasing debtors.
Get Protected TodayIf you run more than one business — whether two trades, two brands, or a main job and a side company — BillMate keeps everything completely separated from one login.
A domestic electrical business and a commercial one. A plumbing company and a heating maintenance firm. BillMate keeps both completely separate — different clients, different invoicing, different branding — all from one login with no crossover.
Freelancers who work under their own name for some clients and through a trading name for others use BillMate to keep both completely clean. Clients only ever see the entity they've engaged — never the other.
HR consultants, IT contractors, and business advisors often operate as both a sole trader and through a limited company. BillMate treats each as a completely separate entity — right invoice from the right entity every time.
A day job and a side business generating its own invoices. BillMate keeps the side business completely professional without demanding hours of your time — it runs in the background, always organised.
As you add businesses — a third company, a franchise, a new trading name — BillMate scales with you. Unlimited businesses on every plan means no upgrade prompts and no per-entity fees as your portfolio grows.
Cleaning, landscaping, and maintenance businesses often operate a domestic brand and a commercial brand simultaneously. BillMate keeps the client bases, pricing structures, and invoice trails completely separated.
Designed for entrepreneurs, consultancies, franchises, and SMBs running multiple entities
Freelance Designer
Consultant
Construction Business
Marketing Agency
Plumber
Copywriter
IT Contractor
Event Planner
Property Services
Electrical Contractor
Cleaning Franchise Owner
Financial Consultant
Landscaping Contractor
Marketing Consultant
General Builder
Brand Consultant
Flooring Contractor
Cleaning Company
Motion Designer
Civil Engineer
Plumbing & Heating
OD Consultant
Landscape Contractor
Bookkeeper
Electrical & Solar
Sales Consultant
Landscaper & Tree Surgeon
Sustainability Consultant
Landscaper
Property Developer
Painting Contractor
Social Media Manager
Joinery Contractor
Carpentry Contractor
Jewellery Maker
Loft Conversion Specialist
Window Installer
Commercial Cleaner
IT Consultant
Electrical Business Owner
Interior Designer
Strategy Consultant
Virtual Assistant
Roofing Contractor
Bookkeeper
App Developer
Copywriter
General Builder
Almost every invoicing product is priced per organisation. Run a limited company and a sole trader name alongside it, or a second brand for a different service, and you are billed twice for software you already own. At £16 to £37 a month per organisation, a second venture starts carrying a software cost before it has earned anything.
BillMate charges per account, not per business. Unlimited businesses are included at £9.99 a month, each with its own client list, invoice numbering sequence, logo, templates and expense records. Nothing crosses between them and nothing is charged extra.
Separation is not a presentation detail, it is a legal one. A limited company and a sole trader business are distinct for tax, and their records need to be distinct too. Invoice numbering in particular has to run sequentially within each business rather than sharing a single counter, or you have gaps in one sequence and duplicates across another.
BillMate runs numbering per business automatically. When your accountant asks for one entity's records, you export that business rather than untangling a combined ledger.
The common patterns are a tradesperson with a limited company for contract work and a sole trader name for private jobs; a consultant with a services business and a separate product venture; a landlord invoicing property income alongside a main trade; and anyone running a side business they expect to grow. In all of these the second entity is small, which is exactly why paying a second full subscription for it makes no sense.
Running more than one business does not merge them for tax. Each needs its own income and expense records, and where Making Tax Digital for Income Tax applies those records must be digital. MTD now applies to sole traders with qualifying income above £50,000, falling to £30,000 from April 2027, and qualifying income can combine sources — so two modest ventures can put you in scope when neither would alone.
Keeping each business separate in BillMate means the records are already digital, dated and exportable per entity. For the quarterly submissions themselves, check the recognised software list on GOV.UK.
Multi-business invoicing is running the billing for more than one business from a single account, with each business kept fully separate: its own clients, invoice numbering, templates and expense records. Instead of a separate app or login per company, you switch between entities in one place. BillMate is multi-business invoicing software built for exactly this, whether you are a sole trader with a side business, a tradesperson running two companies, or anyone managing a portfolio of brands.
Yes! You can add your logo, choose from multiple professional templates, change colors to match your brand, and customize payment terms and footer notes.
When you send an invoice link, BillMate tracks when the client opens it. You'll receive a notification instantly, so you know they've received it.
Absolutely. You can set up custom tax rates (like VAT) and apply them to specific items or the entire invoice. The app calculates totals automatically.
Yes. BillMate supports multi-currency invoicing. You can select the currency for each client, and the system handles the formatting and symbols correctly.
BillMate sends automated reminders first. If payment is still overdue, our built-in Legal Support feature helps you escalate the issue and recover unpaid funds professionally.
Yes, BillMate is built for multi-business owners. You can create separate profiles for each business, with unique logos and invoice sequences, all under one account.
Your data is encrypted with bank-level security and stored in the cloud. It's automatically backed up, so you can access your invoices from any device safely.
Yes, you can export all your invoice data to CSV, PDF, or Excel formats, making it easy to share with your accountant or import into other software.
Download the iOS app for on-the-go invoicing or sign up to the online CRM for web-based management
How UK businesses run their billing with BillMate
A six-person maintenance team replaced paper invoices and SMS notes with on-site digital invoicing, cutting average payment time from 21 days to 9.
A 12-person London consultancy standardised its invoice branding across every team and accelerated month-end close with unified tracking.
A Liverpool creative agency replaced a confusing mix of paper and ad-hoc PDFs with clean emailed invoices, boosting first-week payments by 32%.
A solo Leeds contractor swapped handwritten invoices and a shoebox of receipts for on-site digital invoicing and a clean self-assessment picture.